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As President Machtley recently announced, beginning June 15, 2020, we will start the process for returning to normalcy including bringing employees back to campus. Our first priority is the health and safety of every member of our community. As the state of Rhode Island progresses through the phases of Governor Raimondo’s Reopening Rhode Island plan, we will implement our return to campus in such a way as to adhere to all of these guidelines as well as the return to work guidelines from the CDC.
Please review the following initial return to campus guidelines, which apply to all Bryant employees (faculty, staff and student employees) when working on campus effective June 15, 2020. These guidelines may change at any time as conditions and/or circumstances warrant to ensure the health and safety of our community. Updates will be provided through a three-point communication model wherein email updates are also posted to the emergency.bryant.edu site, as a centralized repository and information hub, and shared on the University social media accounts. Please be sure to check emergency.bryant.edu for the most up to date information about Bryant University’s response to this evolving transition.
STAFFING AND WORK HOURS
- Only staff who have been approved to return to campus by division heads or department heads as part of the phased re-opening will be allowed on campus; these individuals will be notified by their supervisors. All other staff, even some who have opted to come to campus during the broad remote work period, will be expected to work remotely until they are advised they may resume working on campus. Individuals who are not on the list of approved personnel to return to campus will not be allowed on campus. This is necessary to ensure that we don’t exceed allowed limits.
- During the summer months, faculty without symptoms after completing a daily attestation (see below) may come onto campus to address their on-campus needs, although this is generally discouraged and should be limited to special situations. Faculty coming onto campus will need to adhere to all of the other protocols in place for staff employees.
- Employees who have COVID-19 related personal circumstances (i.e., childcare needs, being in a high-risk category, residing with an individual in a high-risk category, etc.) which impacts their ability to return to campus during the initial re-entry phase should work with their managers, division heads, and HR on their work arrangements.
- There may be staggered start times to control volume of traffic entering campus and being on campus. This may include a partial or complete remote work assignment (for example, three days on campus and two from your remote work location). Employees should contact their manager/supervisor to confirm start time and work schedule details.
HEALTH AND SAFETY
Deep cleaning high touch surfaces will take place in advance of the gradual return of employees to campus. Offices will be disinfected using an electrostatic spray system to ensure a safe environment. Prior to returning to campus, faculty and staff should take a moment to review the following links containing CDC guidelines: Hand Washing, Social Distancing, Sneezing and Coughing. Here are general guidelines and policies that will be implemented effective June 15:
- Faculty and staff will self-certify, on a daily basis, that they have no COVID-19 symptoms or risk factors using the Health Checker Bryant University app for this purpose. This app is available via the Bryant Mobile App (which will pre-populate name and email address) or by going to Banner Self Service online. Campus access will not be granted without proper completion of this step, which should be completed before employees leave their homes to travel to campus.
- If an employee reports a temperature or other symptoms/risk factors, they should not come to campus but should stay home. Employees must work with their manager/supervisor and Human Resources to determine next steps.
- In compliance with the State mandate, face masks/coverings will be required in all public areas at all times including hallways, dining areas, meeting rooms, high traffic outside walkways where it is difficult to maintain safe distance, etc.
- The University will provide 3 face masks for each employee. Gloves will be available for employees with frequent customer contact. Masks will be sent to returning employees via interoffice mail. When you first return to campus, please wear a mask or face covering of your own.
ON-CAMPUS WORKING CONSIDERATIONS
Employees will be required to maintain social distancing while on campus which will result in new ways of conducting business:
- Employees may be asked to sit at another workstation for a period of time if there is not a significant enough distance between spaces within an office.
- Employees should plan to take all essential work with them at the end of each workday and be prepared to work remotely should on campus work guidance change.
- There will be new occupancy limits for shared spaces (meeting rooms, breakrooms, auditorium, dining spaces, library, AIC Forum, AIC breakout rooms) based on social distancing and max gathering limits set by the RIDOH and Bryant University.
- The University will require that on-campus in person meetings be minimized and instead be conducted via Zoom or other video conferencing technology (even if individuals are working on site).
- There will be limited dining options available on campus during the initial phased re-opening; for example, there will be no breakfast service in Gulski, although coffee service will continue. There will be lunch available. Please practice social distancing at the coffee service and during lunch.
- Staggered break and lunch times may be instituted to ensure social distancing guidelines can be met in dining facilities. All staff and faculty with a private office will be asked to eat lunch within their office to allow space for individuals who do not have private space.
- Modified traffic patterns may be instituted in buildings and hallways; building entry points may be limited.
- Employees will be provided access to cleaning materials and will be asked to wipe down their personal workspace at least once a day; shared equipment (i.e., copiers, scanners, etc.) must be cleaned after each use. Cleaning supplies also will be available next to public microwaves and refrigerators and should be utilized after each use.
- Employees will be asked to empty their office trash and recycle bins into a collection point in the common areas of the building. This will allow the custodial staff to focus on deep cleaning activities in high use areas of the campus.
- Individuals on campus will be required to keep record of their activity on campus including visited spaces and staff, faculty, and/or student interaction. This can be a personal written record or kept utilizing a contact tracing application such as Crush Covid Rhode Island or others.
- Campus visitors, other than deliveries required for standard business operations, will be limited and will require prior authorization. All visitors will be required to provide their response to the Bryant University daily attestation prior to being allowed on campus. Employees should continue to use video conferencing, to the extent possible, with off campus constituents or vendors.
- Students should only come on campus when approved to do so.
Guidelines may change as necessitated by public health guidelines and the campus’s operational needs. Since we will be operating in ways that are new to all of us, please be respectful of others, especially those who may be checking for your daily clearance to be on campus, and have patience with yourself and others as we transition back to working on-campus.
There are many excellent resources available on the topics of face mask usage, the importance of social distancing, and handwashing. Here are links to some of these:
https://www.youtube.com/watch?v=Yc_yKQryMIQ – Face Masks
https://www.youtube.com/watch?v=ML3n1c0FHDI – Face Masks
https://www.youtube.com/watch?v=Nlyxz2X97Do – Social Distancing
https://www.youtube.com/watch?v=NhR2Nym7Pbo – Social Distancing
https://www.youtube.com/watch?v=IisgnbMfKvI – Hand washing
https://www.cdc.gov/handwashing/videos.html – Hand Washing link to multiple videos CDC
https://www.youtube.com/watch?v=TZ9aIoUxDBg – Sneezing and Coughing
STAY SAFE, STAY HEALTHY
We are all looking forward to beginning to interact with each other in person on campus once again, but this needs to be done in such a way as to help ensure the health and safety of all community members. Thank you for your patience, understanding and cooperation as we phase in our return to campus.